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Example - Delaware Transcript Request Form
Revised June 2012
Transcript Request Form
INCOMPLETE FORMS MAY DELAY PROCESSING
Transcripts will be held for 30 days and then destroyed; if destroyed a new transcript request and payment will have to be submitted.
Current students who are actively attending DSU during the term of the request are entitled to 5 free transcripts throughout their whole UG/GR academic career.
Your entire academic record will be sent per request.
Receipt # __________________
Amount $__________________
Personal Information:
DSU ID #___________________or SSN# ______________________
Name: ________________________________ Name used while attending________________________
(First, Last, Middle Initial)
Date of Birth: __________________________
(Month, Date, Year)
Dates of Attendance: ________________to _______________
(Start Date) |
(Graduation Date) |
Currently Attending
Home Address: ______________________________________________________________________
City: _______________________________State: _________________________Zip: ________________
Daytime Telephone: _____________________________
Special Instructions: (PLEASE CHECK ONE OF THE FOLLOWING OPTIONS BELOW)
|
After Grades are Posted: Term |
(Fall _____) |
(Spring_____) (Summer_____) |
|
After Degree is awarded: Term |
(Fall _____) |
(Spring_____) (Summer_____) |
Transcript Delivery Method: (PLEASE CHECK ONE OF THE FOLLOWING OPTIONS BELOW)
Mail (Transcript(s) will be mailed by US Mail in
Hold for
(If someone other than you is picking it up |
) |
Same Day
Recipient Information (Fill out a separate request for each address where transcript(s) will be mailed):
Number of Copies Requested:
Organization/Name ____________________________________________________________________________
Address (Street Address only, no PO Boxes for Fed Ex) _________________________________________________
City _________________________State___________Country___________________ZIP Code_________________
Student Signature: ____________________________________ Date: _________________________
Note: A transcript will not be released if you have any current holds on your account, so please check your account prior to making a payment and submitting this form. In accordance with federal law, records will not be released without the student consent. *DURING BUSY PERIODS, SUCH AS REGISTRATION,
Attn: Records Department I 1200 N. DuPont Hwy. Dover, DE 19901 I PHONE (302)
Revised June 2012
|
Delaware State |
|
Transcript Delivery |
University & National |
|
Methods |
Student |
Time |
|
ClearingHouse Fees |
|
|
|
|
$10.00 |
||
|
|
|
Hold for |
$10.00 |
|
|
|
|
Expedite (Per Address) |
|
|
A. United States |
$30.00 |
Overnight |
B. Canada/Mexico |
$35.00 |
|
C. International |
$45.00 |
|
|
|
|
Same Day |
$20.00 |
Same Day |
|
|
|
Applying Online:
Go to the National Student ClearingHouse web page,
www.studentclearinghouse.org Click on the “Order/Track Transcript”
button and then follow the instructions to complete the order.
Attn: Records Department I 1200 N. DuPont Hwy. Dover, DE 19901 I PHONE (302)
Delaware Transcript Request: Usage Guide
Once you have gathered all necessary information, you can begin filling out the Delaware Transcript Request form. This process involves providing personal details, selecting delivery options, and signing the form. Completing the form accurately will help ensure a smooth request process.
- Start by entering your receipt number and the amount you are paying for the transcript.
- Provide your personal information:
- Enter your DSU ID number or Social Security Number.
- Fill in your full name, including the name used while attending.
- Input your date of birth in the specified format (Month, Date, Year).
- Indicate your dates of attendance, from start date to graduation date.
- Include your current home address, city, state, and zip code.
- Provide a daytime telephone number.
- Select special instructions by checking one option:
- After grades are posted for a specific term.
- After the degree is awarded for a specific term.
- Choose your transcript delivery method by checking one option:
- Mail for a $10 charge.
- Hold for pick-up for a $10 charge.
- Expedite via Fed-Ex for varying charges based on destination.
- Same Day Pick-Up for a $20 charge.
- Fill out the recipient information, including the organization or name, street address, city, state, country, and zip code. Remember, no PO Boxes for Fed-Ex.
- Specify the number of copies requested.
- Sign and date the form to authorize the release of your transcript.
After completing the form, review it for accuracy. Ensure that all required fields are filled out correctly to avoid delays. You can then submit the form to the Records Department at the provided address or via fax. Keep in mind that transcripts will not be released if there are any holds on your account.
Documents used along the form
When requesting transcripts from Delaware State University, several additional forms and documents may be necessary to facilitate the process. These documents help ensure that your request is processed smoothly and that you receive your transcripts in a timely manner. Below are some commonly used forms that accompany the Delaware Transcript Request form.
- Authorization Form: This document grants permission for the university to release your academic records. It is essential if someone other than you is picking up the transcript or if you are requesting it to be sent to a third party.
- Motorcycle Bill of Sale Form: This document is vital for those engaging in the sale or purchase of a motorcycle in California, serving to record the transaction details and protect both buyer and seller. For more information, visit https://smarttemplates.net/fillable-california-motorcycle-bill-of-sale.
- Payment Authorization Form: If you are making a payment for your transcript request, this form allows you to provide your payment information securely. It ensures that the university can process your payment without any issues.
- Student Account Hold Release: Before transcripts can be released, any holds on your student account must be cleared. This form is necessary to confirm that you have resolved any outstanding issues, such as unpaid fees or missing documents.
- Change of Personal Information Form: If your name or contact information has changed since you attended the university, this form updates your records. Accurate information is crucial for ensuring that your transcript is processed and sent correctly.
Having these documents prepared can streamline your transcript request process, reducing the likelihood of delays. Always check that you have everything needed before submitting your request to ensure a smooth experience.
Key takeaways
When filling out the Delaware Transcript Request form, it's essential to follow specific guidelines to ensure a smooth process. Here are some key takeaways to keep in mind:
- Incomplete Forms May Cause Delays: Ensure all sections of the form are filled out completely. Missing information can lead to processing delays.
- Free Transcripts for Current Students: If you are an actively enrolled student at DSU, you are entitled to five free transcripts during your undergraduate or graduate career.
- Transcript Retention: Transcripts will only be held for 30 days. After this period, if not picked up or mailed, they will be destroyed, requiring a new request and payment.
- Delivery Options: Choose how you want your transcript delivered. Options include mail, hold for pick-up, expedited FedEx, or same-day pick-up, each with its respective fees.
- Check for Holds: Before submitting your request, verify that there are no holds on your account. Transcripts cannot be released if holds exist.
- Special Instructions: Indicate any special instructions clearly on the form, such as whether you want your transcript sent after grades are posted or after your degree is awarded.
- Recipient Information: Fill out a separate request for each address where transcripts will be sent. Make sure to include complete and accurate address details.
- Online Requests: You can also apply for transcripts online through the National Student ClearingHouse website, which may offer a more convenient option.
By keeping these points in mind, you can navigate the transcript request process more effectively and avoid common pitfalls.
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File Details
| Fact Name | Details |
|---|---|
| Form Revision Date | Revised June 2012 |
| Processing Delay | Incomplete forms may delay processing of your request. |
| Transcript Retention | Transcripts will be held for 30 days and then destroyed if not claimed. |
| Free Transcripts for Students | Current students may request up to 5 free transcripts during their academic career. |
| Delivery Options | Options include mail, hold for pick-up, FedEx, and same-day pick-up. |
| Fees | Fees range from $10.00 for standard delivery to $45.00 for international FedEx. |
| Account Holds | A transcript will not be released if there are current holds on your account. |
| Governing Law | Transcripts are governed by federal law regarding student records. |